Free Template · Warehouse Management

WMS Vendor Evaluation Scorecard

Score and compare up to three WMS vendors side by side using a structured, weighted framework built for UK warehouse operations.

Free Resource Printable UK-Focused

How to use this scorecard

Enter vendor names in the three columns at the top of the table.
Score each criterion from 1 (poor) to 5 (excellent) based on your demo, trial, and research.
Scores are automatically weighted: criteria marked with a higher weight count for more in the final total.
Use the Notes column to capture specific observations from demos or reference calls.
The Grand Total row at the bottom shows your weighted score out of 100 for each vendor.
Print or save as PDF for your records or to share with stakeholders.

Vendor 1

Vendor 2

Vendor 3

Criterion	Weight	Vendor 1	Vendor 2	Vendor 3
A: Core WMS Features (Max 25 pts)
Stock management & real-time inventory Real-time stock levels, multi-location tracking, stock adjustment workflows	×2
Goods-in / receiving PO matching, barcode scanning, discrepancy logging, quarantine workflow	×1.5
Pick, pack & despatch Pick path optimisation, wave/batch picking, packing rules, label printing	×2
Returns / reverse logistics RMA workflow, returns inspection, restock or quarantine logic	×1
B: Integrations (Max 20 pts)
E-commerce & marketplace integrations Shopify, WooCommerce, Amazon UK, eBay, Etsy: native or well-supported	×2
UK courier integrations Royal Mail, DPD, Evri, DHL, UPS, FedEx, Parcelforce	×2
Accounting & ERP integration Xero, QuickBooks, Sage 50/200, or your ERP system	×1.5
API quality & open integration REST API availability, documentation quality, Zapier/Make support	×1
C: Usability & Mobile (Max 15 pts)
Ease of use for warehouse staff Interface simplicity for pickers and GRN staff; minimal training required	×1.5
Mobile & handheld scanner support iOS/Android app quality; compatibility with Zebra/Honeywell scanners	×2
Reporting & management dashboards KPI dashboards, stock reports, pick rate reporting, custom report builder	×1
D: Implementation & Support (Max 20 pts)
Implementation timeline & process Realistic go-live timeline; quality of implementation methodology	×1.5
Training & onboarding quality Quality of training materials, onboarding sessions, knowledge base	×1.5
Ongoing support quality UK support hours, response times, dedicated account manager	×2
Vendor stability & references Company size, funding, UK customer references, Trustpilot/G2 reviews	×1
E: Cost & Contract (Max 20 pts)
Year 1 total cost of ownership Licence + implementation + training + hardware + integrations	×2
Pricing transparency & scalability Clear pricing model; cost predictability as volumes grow	×1.5
Contract terms & exit flexibility Minimum contract length, data export rights, cancellation terms	×1.5
WEIGHTED GRAND TOTAL (out of 100)		—	—	—

Scoring Guide

Poor: does not meet requirement

Below average: partial fit

Adequate: meets basic needs

Good: strong fit for requirement

Excellent: best in class

How to interpret your totals

80–100: Strong fit. Proceed to reference calls.

60–79: Viable. Negotiate on weak areas.

40–59: Borderline. Consider alternatives.

Below 40: Poor fit. Do not proceed.

Found this useful? See our full WMS review for UK mid-size warehouses.

Read the WMS Review →